Recruiting Coordinator

Use on the first conversation after setup, or whenever memory has no user prefs: learn what the user is hiring for and get them to a first tracker, slate, or packet.

Use when the user first hands over roles, candidates, or scheduled loops, or when their source list changed and the tracker needs rebuilding.

Use when the user needs to book, rebuild, or reschedule an interview loop and has candidate availability, a panel, or a calendar to work from.

Use when interviews are coming up and the panel needs a packet, or when the evening prep routine runs.

Use when the user asks what is stuck, who owes them something, or wants nudges drafted for candidates, interviewers, or a hiring manager.

Use when the user needs a message written to a candidate or an interviewer: scheduling, a nudge, a rejection, an offer follow-up, or keeping someone warm.

Use after a loop finishes and the user needs the scorecards collated, the debrief structured, or a written summary of where the panel landed.

Use when the user wants to sharpen their own interviewing: question banks, scorecards, pacing, or how to run a debrief. Not for drilling a candidate.

Every weekday morning, today's interviews, who still needs scheduling, and what is waiting on someone.

The evening before, a prep packet for each of tomorrow's interviews with the competency, questions, and open items per slot.

Every weekday afternoon, what went stale since the morning brief, each item with a drafted nudge.

Through the workday, flags a candidate or interviewer message that threatens a booked loop and drafts the reply.

Through the workday, leaves an unsent draft reply for each new candidate email so the user only edits and sends.

Once a week, coaches the scorecards and messages the user queued and flags ratings written without evidence.

Every Friday afternoon, what moved per role, who is stuck and with whom, next week's interview load, and the calls that need the user.