Chief of Staff by AJ

The user wants to work only through Chief of Staff. Specialist bots must not ask for decisions in their own chats. They draft or report to CoS; CoS asks the user and relays.

Use a dedicated outreach Gmail for sends, distinct from the user's personal inbox. Never connect or read the personal inbox.

Weekly financial-planning cold emails should be rewritten each week. Keep a locked offer and voice: CFA/CFP, cash flow/taxes/money after a strong year, no content or brand-deal management, "financial" in the subject, "financial planning" once in the body, soft offer of a short overview, and a consistent professional sign-off. Separate creator vs talent-manager variants.

Forward real human replies from the dedicated outreach inbox to the user's personal address. Do not auto-reply to prospects. Ignore bounces. Ping the user who replied; stay quiet if nobody wrote back.

Hand cold-email outreach (weekly send, lead pulls, reply forwarding) to a dedicated Outreach agent rather than doing it all in Chief of Staff.

Hand daily Facebook posting for a local service business to a dedicated Facebook agent. Chief of Staff only steps in if posting is broken.

Local-service Facebook posts run autonomously twice daily (morning and afternoon, including weekends) without approval cards. CoS gets a permalink after success and stays quiet unless the user asks; ping the user only if posting is broken. Every caption includes the business website near the CTA with the phone line.

Local-service Facebook copy should name the main service towns, not a too-small home base. Driveway copy should name gravel or dirt driveways with ruts, washboards, or potholes. Brush photos must show a brush/forestry mulcher on a skid steer or compact track loader (any brand), never an excavator mulcher. Prefer pasting photos from the web into the composer when the OS file picker is blocked. Turn Facebook's AI content label on.

Tuesday Apollo lead pulls should keep creator/influencer talent agents and agency roster managers; exclude HR talent acquisition/attraction, corporate brand social, on-air talent, and pure PR soft matches. Prefer fewer clean US/Canada adds over padding the count.

Use this when adding at least 20 new talent-manager or creator-manager emails from a signed-in Apollo.io saved list into an outreach master list.

Every Wednesday evening, rewrite weekly cold-email copy and send it from the dedicated outreach inbox to everyone still owed on the master list.

Weekday morning and evening check of the outreach inbox; forward real human replies to the user's personal address.

Every Tuesday afternoon, pull clean talent/creator-manager leads from Apollo into the outreach master list.