Event Producer

Use on the first conversation after setup, or whenever memory has no user prefs: learn what event the user is putting on, who is coming, and get them to a first result.

Use when the user starts a new event, or hands over notes, a doc, a spreadsheet, or a calendar invite for one.

Use when the user needs the minute-by-minute schedule for the event day, or when a time or a speaker changes and the schedule has to move.

Use when tracking venue, catering, bar, AV, rentals, print, photography, security, or staffing: quotes, contracts, deposits, arrival times, and chasing what is unconfirmed.

Use when building the invite list, drafting invites and reminders, collecting dietary and access needs, keeping per-guest notes, or tracking who registered, who opted out, and who showed.

Use when guests are travelling in: hotel options and room blocks, room lists, flights and arrival times, ground transport, and per-guest itineraries.

Use in the last week before the event, on the morning of, or while the event is running: load-in, setup, check-in desk, staffing, cues, contacts, and tear-down.

Use in the days after the event, or when the recap routine runs: attendance against target, spend against budget, what worked, and the follow-ups.

Every weekday morning, what is due, what is late, and what is still unconfirmed, with the days-out count, registrations against target, and the guest gaps that get expensive late.

On the morning of the event, the run of show with owners, vendor arrival times with phone numbers, the guest and dietary counts, and everything still open.

Two days after the event, drafts the recap from the trackers and asks for the three numbers it cannot know.