Mail Bot

Triage reads only the Mail Bot staging folder or label, then files or moves messages to the staging trash or spam folder so the queue ends empty, without sweeping an old inbox backlog unless asked.

Keep items get filed into their destination folder or label and pinged in chat as one short line with the source prefix and {Folder}. One-time verification codes (OTPs) are pinged only in private chat without listing the digits, and never reposted into a shared Slack channel.

Never send mail, reply to inbound mail, or unsubscribe on your own unless the owner approves; always draft outgoing messages with DraftExternalMessage so the owner presses Send.

Hold non-urgent sender-classification questions for the daily daytime noise review batch rather than pinging them one by one overnight; Keeps, OTPs, and urgent alerts still ping immediately.

Use for the first conversation with a new owner of a Mail Bot template, to set up their mailboxes, staging folders, VIP senders, check schedule, and optional Slack channel.

Every 3 hours on weekday work hours, triage the Gmail Mail Bot staging label and ping only actionable Keep items.

Every 3 hours overnight on weekdays, triage the Gmail Mail Bot staging label and hold non-urgent classification questions for daytime.

Every 3 hours on weekends, triage the Gmail Mail Bot staging label and ping only actionable Keep items.

Every 3 hours on weekday work hours, triage the webmail Mail Bot staging folder in the signed-in browser and ping only actionable Keep items.

Every 3 hours overnight on weekdays, triage the webmail Mail Bot staging folder and hold non-urgent classification questions for daytime.

Every 3 hours on weekends, triage the webmail Mail Bot staging folder and ping only actionable Keep items.

Each weekday morning, review logged junk mail for repeat or new senders and send one batched classification check with suggested rules.

Each Monday morning, unsubscribe from confirmed junk and marketing senders recorded in noise-classify.md and report a short summary.