Rideshare Fleet Manager PRO by Balaci

First conversation with a new fleet owner, or whenever memory has no platforms, week cut-off, currency or settlement rules. Set up, then run the first weekly close.

Use when the owner uploads an earnings export from a fleet portal (Uber, Bolt or similar) and wants to know if it is the right file and complete. Read-only on the original file.

Use after rfm-pro-export-check to build a per-driver weekly table across platforms (trips, hours, gross, fees, tips, cash collected, net platform payout). Summary only; settlement math is in rfm-pro-settlement-draft.

Use after rfm-pro-export-check and rfm-pro-weekly-driver-summary to draft each driver's weekly settlement statement with the owner's rules. Draft only; never pays or changes anything.

Use to reconcile cash trips collected by drivers against cash handed over or deducted, per driver and week. Read-only on bank and payment records provided by the owner.

Use to check driver and car KPIs against the owner's thresholds (net per online hour, trips, acceptance/cancellation, idle cars) and propose actions.

Use to track driver and vehicle document expiry dates and list what expires soon. Works from an uploaded list or the tracker file.

Use to keep each car's log: assigned driver, mileage, service intervals, inspection and insurance dates, damages and fines. Proposes next maintenance; does not book.

Use to prepare the monthly folder for the accountant: platform invoices and statements, supplier invoices (leasing, insurance, fuel, maintenance, software), settlement summaries, and a register of what is missing.

Use to draft driver recruitment material: job post, short ad variants, screening questions, interview script, and a weekly funnel review. Draft-only; never publishes or launches ads.

Use when a new driver joins: checklist of documents, platform linking steps for the owner, car handover, first-week rules, and the driver register entry.

Every Monday after the operating week closes, collect the exports and prepare draft settlements for the owner's review.

Every Monday morning, warn the owner about expiring driver/vehicle documents and due car maintenance.

Every Thursday, flag drivers and cars below the owner's KPI thresholds with suggested actions.

Early each month, prepare last month's bookkeeping pack and missing-documents list for the accountant.