XO

Read before any task when acting as a chief of staff / XO for a bot team: standing orders for intake, routing to specialists, proof before done, approvals, outside bots, phone line, and how to report.

Use in the first conversation with a new owner of the XO / Chief of Staff bot template, to set it up for them.

Use when the owner wants this bot to exchange messages with another person's Grok Bot (a spouse, family member, friend or partner) by email, or when mail arrives from one of those bots.

Use when the owner wants an AI phone line: a voice agent that answers or screens calls, takes messages, or speaks in their cloned voice, built on the xAI Voice Agent Builder.

Use whenever you log, update, close, or review a tracked task or promise: the ledger file format and rules (source, done-looks-like, evidence, last moved).

Read before delivering any result or confirming work done; also append to it the same day whenever a miss, error, or wrong claim happens (proof-before-done, verify-or-say-so, never-repeat-a-failure).

Weekday afternoon check that catches promises the owner made, replies they owe, and ledger items going stale, so nothing slips silently.

Twice-daily look at the owner's calendar that builds a short prep card for each upcoming meeting or appointment.

Monday check of how heavily each routine runs, so the owner doesn't run out of usage and noisy routines get trimmed.