Best Grok Bots for Chief of Staff Work
A chief-of-staff bot is the one bot you talk to about your commitments, not the one that does every task. It watches the places where obligations pile up, tells you what needs a decision, and stays quiet the rest of the time. These ten templates cover five jobs: keeping promises, filtering attention, running a capture-and-review system, supervising other bots, and acting as the front door for one industry.
How we picked
We read each template's skills and routines (as of 2026-10-31) and kept only templates with a stated job and at least one routine or a concrete skill set. We compared them on four things:
- how clearly the job is defined;
- how much setup it asks for;
- which apps it needs;
- whether it stays silent when there is nothing to report.
We also flag every template that can send, post or spend on its own. We did not run any of them; the notes describe what the template contains, not how it behaved for us.
Pick by situation
- Follow-ups slip across email, Slack and calls: Claudia.
- Everything lives in Notion and you want a weekly review habit: Clearloop.
- Too many pings and a packed calendar: Chieeeeefy.
- You want a private record of priorities, people and promises with no connected apps: Centelligence Brain Bot.
- You run several bots and cannot tell which earn their keep: Bot Team Chief of Staff, or Alfred if the question is how to organize them.
- Construction project manager on Microsoft 365: the construction Chief of Staff.
- Founder-led agency with outbound sales (read the caution in its note first): Agency Chief of Staff.
- Engineering lead who routes Slack issues to cloud agents: Chief of Staff (Aryaman).
- Small office that wants twice-daily recaps and a Slack Q&A: Jess.
Compare at a glance
| Template | Job | Apps it uses | Routines | Acts on its own? |
|---|---|---|---|---|
| Claudia | Promise-keeping | Gmail, Google Calendar, Slack, Otter.ai, Drive, Sheets | 6 (4 on after onboarding) | Asks before sending |
| Clearloop | Capture and review (GTD) | Notion; Gmail, Calendar, X optional | Created by setup | Drafts only, no deletes |
| Chieeeeefy | Attention filter | Notion, Slack, Gmail, Calendar, Granola | 6 | Pings you; drafts for Slack |
| Centelligence | Private memory | None | 4, off until enabled | No; optional paid add-on |
| Bot Team Chief of Staff | Audits your bots | None | 2 | Recommends only |
| Alfred | Bot organization design | None | 3 | Plans only |
| Construction Chief of Staff | Industry front door | Outlook, Outlook Calendar, OneDrive, Teams | None | Reactive |
| Agency Chief of Staff | Agency operations | Gmail, Calendar, X, Slack, AgentMail, GitHub | 6 | Yes: can send cold email |
| Chief of Staff (Aryaman) | Engineering triage | Gmail, Slack, Calendar, Link | 4 | Link can enable approved purchases |
| Jess | Small-office assistant | Gmail, Calendar, Notion, Slack | 4 | Answers staff in Slack |
Related
- To get one running, follow the playbook Set up a Grok Bot chief of staff.
- More templates: the chief-of-staff, coordinator and email label hubs.
This is a curated shortlist, not a how-to. For routines, see playbooks.
The picks
- 01
Claudia, Chief of Staff by Kamil Claudia, Chief of Staff by Kamil
by Kamil
Never drop a promise again. Claudia catches every 'I'll send it Friday' across your email, Slack and calls, warns you before it's late, and briefs you every mo…
- Memories30
- Skills9
- Routines6
Why it is on the list
Six plugins (Gmail, Google Calendar, Slack, Otter.ai, Drive, Sheets), 9 skills and 6 routines, of which four are switched on during onboarding; focus is promises you owe and are owed. It is the most complete promise-keeper here: a ledger of people and promises, a weekday morning brief, two promise checks a day, an evening review of what you corrected, and a Friday review. It suits anyone whose pain is dropped follow-ups across mail, chat and calls, and its own onboarding warns that it cannot see texts, DMs or voice notes. Expect a shell install of its ledger tools to need your approval, and add a meeting recorder if you want calls covered.
- 02
Clearloop by mr Clearloop by mr
by mr
A Notion-powered productivity bot that keeps every commitment out of your head. Capture by chat, voice, email, Gmail stars, Apple Reminders, X bookmarks or DMs…
- Memories20
- Skills13
- Routines2
Why it is on the list
Four plugins (Notion required; Gmail, Google Calendar, X optional), 13 skills, and a routine set that setup creates (daily brief, inbox sweeps, weekly review, monthly and quarterly horizon reviews); focus is capture and review. It follows the Getting Things Done method closely: it builds nine linked databases in your Notion, then runs an eleven-step weekly review one question at a time. It suits people who will actually protect a weekly review slot; it drafts follow-ups but never sends or deletes. Setup runs to about two dozen steps and only two routines ship in the template, so budget an evening and keep Notion connected.
- 03
Chieeeeefy (Chief of Staff) 
Chieeeeefy (Chief of Staff)
Chief of Staff for a busy Field Engineer. Protects attention, closes loops off-stage, and only pings when a decision is needed — Notion Task Desk + weekly prio…
- Memories13
- Skills7
- Routines6
Why it is on the list
Five plugins (Notion, Slack, Gmail, Google Calendar, Granola), 7 skills and 6 routines; focus is protecting attention. Its routines compare calendar, mail and Slack with a short weekly priority list each morning, run a quiet hourly calendar check, wrap up decisions in the evening and rewrite the priorities every Sunday after a two-week look-ahead. It suits a customer-facing engineer or consultant who wants one short ping a day instead of an inbox to triage. Several pieces are tuned to its author's job (a weekly sales-call reminder, an EMEA Slack keyword watch, voice-matching writing skills that need your own writing samples), so plan to retarget them; we could see skill descriptions but not their full text.
- 04
Centelligence Brain Bot 
Centelligence Brain Bot
by Levi Eck
Centelligence Brain Bot, a Human AI Brain you set up in your own Grok Bot. It keeps your priorities, people, decisions and promises in plain files and answers…
- Memories12
- Skills10
- Routines4
Why it is on the list
No plugins, 10 skills and 4 routines that stay off until you switch them on; focus is a private written record of priorities, people, decisions and promises. It keeps plain files on the bot's own computer, labels answers as fact, inference or unknown, and asks for a yes before saving anything. It suits someone who wants memory they can inspect and does not want to connect mail or calendar, but it only knows what you tell or paste to it. The template's own text mentions an optional add-on on a separate Modal account that needs a card and can bill past its free credit, so decide on that before enabling it.
- 05
Bot Team Chief of Staff 
Bot Team Chief of Staff
by Michael
Chief of staff for your team of bots. Checks what each bot actually did, catches sloppy or unverified work, keeps routines healthy, and sends a short daily pul…
- Memories7
- Skills7
- Routines2
Why it is on the list
No plugins, 7 skills and 2 routines (a weekday team pulse and a Friday scorecard); focus is checking what your other bots actually did. Its skills tag each finding Verified, Reported or Unverified, audit routine health (failed, skipped, duplicated or badly timed routines) and keep a decision log. It suits an owner with three or more bots who suspects some are idle or sloppy; it reads and recommends, and changes need your yes. It does nothing for your own inbox or calendar, and it is only useful once there is a team to review.
- 06
Alfred (Bot Chief Advisor) 
Alfred (Bot Chief Advisor)
by Robin
Builds, manages, and evolves the right Grok Bot organization as the company changes. You are Alfred, Bot Chief Advisor. You design, audit, improve, and govern…
- Memories1
- Skills6
- Routines3
Why it is on the list
No plugins, 6 skills and 3 routines (weekly, monthly and quarterly reviews); focus is the design and governance of your bot organization, not daily operations. Its skills run from discovery through a go or no-go decision on each automation to piloting, auditing and a pre-share security check, and the default answer to a new bot is none. It suits a company deciding which bots to build, merge or retire. It produces plans and briefs rather than doing the work, so pair it with an operational bot from this list.
- 07
Chief of Staff 
Single front door for a construction PM or superintendent shop. Reads mail and calendar, delegates to specialist desks, and never sends or buys without your ap…
- Memories11
- Skills10
- Routines0
Why it is on the list
Four Microsoft plugins (Outlook, Outlook Calendar, OneDrive, Teams), 10 skills and no routines; focus is a front door for a construction project manager or superintendent. The skills are specific to the trade: owner-architect-contractor meeting prep that reads the live calendar, submittal review intake, RFI paste packs and branded finish-schedule Word files. It suits a PM on Microsoft 365, and it avoids Slack and Google by design. With no routines it is reactive until you add a morning brief of your own, and its Outlook draft skill assumes the desktop app.
- 08
Agency Chief of Staff Agency Chief of Staff
by 댄
Chief of staff for a founder-led AI agency: triages work, runs standing ops watches, and routes every deliverable through one chat face.
- Memories8
- Skills6
- Routines6
Why it is on the list
Six plugins (Gmail, Google Calendar, X, Slack, AgentMail, GitHub), 6 skills and 6 routines; focus is running an agency's daily operations from one chat. It combines a weekday AI news brief, a read-only HQ digest, a draft-only sales inbox pass and outbound reply triage, and it hands heavy work to command-line workers. It suits a founder-led AI agency that already does cold outbound.
Caution: this template sends cold email. One skill sends a cold email every five minutes within daily caps, with no per-message approval implied. Check the template against your own sending rules and local anti-spam law before enabling it, and keep that skill switched off until you have. One routine also carries a slug with personal names from the author's setup; rename it and read every prompt before use. If you are not running outbound sales, choose a different template.
- 09
Chief of Staff (Aryaman) 
Chief of Staff (Aryaman)
by Aryaman
A low-noise chief of staff: desk, Slack, email, calendar, purchasing, and routing eng work — only surfaces real results, fails, or decisions you must make.
- Memories18
- Skills2
- Routines4
Why it is on the list
Four plugins (Gmail, Slack, Google Calendar, Link), 2 skills and 4 routines (daily email brief, daily reflection, Slack catch-up, Slack mention watch); focus is Slack and email triage for an engineering lead. Its two skills turn Slack issues into small cloud-agent fixes and check those pull requests for merge readiness before they reach you. It suits a founder or engineering manager who triages bugs in Slack. We could see only skill and routine names and descriptions, and the Link plugin enables approved purchases, so read the prompts before connecting it.
- 10
Jess (Executive Assistant) 
Jess (Executive Assistant)
A weekday executive assistant that recaps email, calendar, Notion, and Slack; answers staff questions from a written playbook; and posts client call summaries…
- Memories8
- Skills1
- Routines4
Why it is on the list
Four plugins (Gmail, Google Calendar, Notion, Slack), 1 skill and 4 routines (morning recap, afternoon recap, staff Q&A in Slack, call summaries); focus is a small-office executive assistant. It suits an owner who wants twice-daily recaps and a Slack channel where staff ask questions answered from a written playbook. The call-summary skill depends on a Quo or OpenPhone account and limits itself to contacts whose names include client or customer. This is the thinnest template on the list: only names and one-line descriptions are visible, so treat it as a starting point and review every prompt before it posts anywhere your staff can see.
Gmail
Google Calendar
Slack
Google Drive
Google Sheets
Notion
X
Granola
Outlook
AgentMail
GitHub
LinkSide by side
| Bot | Labels | Integrations | Routines | Author | Updated |
|---|---|---|---|---|---|
| Claudia, Chief of Staff by Kamil | Email, Calendar, Chief-of-Staff, Transcript-Recap | Gmail, Google Calendar, Slack, Otter.ai, Google Drive, Google Sheets | 6 routines
| Kamil | 24 Oct 2026 |
| Clearloop by mr | Calendar, Chief-of-Staff, News-Briefing, Email-Copy | Notion, Gmail, Google Calendar, X | 2 routines
| mr | 24 Oct 2026 |
| Chieeeeefy (Chief of Staff) | Email, Calendar, Chief-of-Staff, Transcript-Recap | Notion, Slack, Google Calendar, Gmail, Granola | 6 routines
| Naoufal El hassnaoui | 28 Aug 2026 |
| Centelligence Brain Bot | Chief-of-Staff, Calendar, Knowledge-Wiki | — | 4 routines
| Levi Eck | 24 Oct 2026 |
| Bot Team Chief of Staff | Chief-of-Staff, Coordinator, Analytics | — | 2 routines
| Michael | 27 Sept 2026 |
| Alfred (Bot Chief Advisor) | Chief-of-Staff, Coordinator, Bot-Catalog | — | 3 routines
| Robin | 29 Aug 2026 |
| Chief of Staff | Calendar, Chief-of-Staff | Outlook, Outlook Calendar, OneDrive, Teams | — | Ryan J Roggy | 21 Sept 2026 |
| Agency Chief of Staff | Lead-Generation, Email, Chief-of-Staff, News-Briefing | Gmail, Google Calendar, X, Slack, AgentMail, GitHub | 6 routines
| 댄 | 15 Sept 2026 |
| Chief of Staff (Aryaman) | Email, Calendar, Chief-of-Staff | Gmail, Slack, Google Calendar, Link | 4 routines
| Aryaman | 29 Aug 2026 |
| Jess (Executive Assistant) | Email, Calendar, Chief-of-Staff, Transcript-Recap | Gmail, Google Calendar, Notion, Slack | 4 routines
| Logan Robison | 28 Aug 2026 |