Best Grok Bots for Email and Inbox Work

The picks

1. 01
   Inbox Manager Bot

   

   Inbox Manager Bot

   by Josh

   • Email
   • Gmail
   • Slack

   First line of defense on email, Slack, and DMs. Read-only by default — surfaces the 3 that are both important and urgent. Never answers as you. WHO: Inbox Mana…

   • Memories0
   • Skills1
   • Routines1

   Why it is on the list

   Reads Gmail and Slack and tries to name the roughly three items that are both important and urgent, then posts a short fire board on weekdays, or says nothing. Its skill says never to send and never to answer as you, and its routine ships disabled until you turn it on. It suits someone who already sees the top of the inbox and wants only what they would miss. It will not clean or file anything, so pair it with a cleanup bot if volume is the real problem.

2. 02
   Mail Bot

   

   Mail Bot

   by Justin Barnes

   • Email
   • Calendar
   • Coding
   • Chief-of-Staff
   • Gmail
   • Outlook
   • Slack

   Personal email triage partner that tames overloaded Gmail, Outlook, Zoho, or AOL/Yahoo inboxes using a non-destructive staging-folder queue, VIP alerts, smart…

   • Memories4
   • Skills1
   • Routines8

   Why it is on the list

   The most careful triager here. It works from a staging folder or label, so it never sweeps your old backlog, and it pings one short line per message worth keeping. Gmail and Outlook are listed as plugins, and a webmail variant drives the browser for other providers. Its memory notes say replies are drafts only, and one-time codes are pinged privately without the digits. It has eight routines (three Gmail checks, three webmail checks, a daily noise review, a Monday unsubscribe roll-up), so budget real setup time for folders, VIP senders and schedule. The Monday roll-up unsubscribes from senders you have already confirmed as junk; read that routine before enabling it.

3. 03
   Email Bot

   

   Email Bot

   by Austen

   • Email

   Hourly inbox triage for busy people. It archives noise, keeps what needs you, and drafts replies in your voice. It never sends.

   • Memories5
   • Skills1
   • Routines1

   Why it is on the list

   A single hourly weekday routine that keeps only threads needing your reply or an open signature and archives intros, pitches, stale scheduling and portal nags by default. It drafts replies and, per its notes, never sends and never deletes without asking. It suits someone who wants a hard inbox-zero edge and little setup. The risk is the aggressive archive: archived mail is still searchable but out of sight, so check the archive for the first week. Its record lists no plugin, so confirm in the first chat how it reaches your mailbox.

4. 04
   Inbox Zero

   Inbox Zero

   by Ashley Schendel

   • Email-Copy
   • Email
   • Gmail

   An email operations assistant that triages your whole inbox, drafts replies, tracks follow-ups and deadlines, and sends a daily brief, without ever sending or…

   • Memories0
   • Skills8
   • Routines0

   Why it is on the list

   Eight on-demand skills (full triage, a ten-task sprint with drafts, reply drafting, unanswered-request finder, deadline extractor, safe cleanup, daily briefing) and no routines. That makes it the best first try: nothing runs until you ask, and it states it will not send or change mail without your approval. It suits someone testing whether a Grok Bot belongs in their inbox at all. It will not watch your mail between chats unless you schedule a routine yourself.

5. 05
   Polo

   

   Polo

   by Soleio

   • Email
   • Gmail
   • Google Drive
   • Dropbox

   Watches your inbox for questions you can already answer from mail or files you already have. Leaves a short draft in your mailbox and asks before sending, so y…

   • Memories12
   • Skills0
   • Routines1

   Why it is on the list

   Checks Gmail every 30 minutes on weekdays for questions you could already answer from mail, Google Drive or Dropbox, and leaves a short draft in your mailbox. It suits people who spend their day answering the same questions with the same attachments. Caveats: it needs file access to be useful, so it reads more than just mail, and the 30-minute cadence is a steady usage cost. The draft is your safety net; do not skip reading it before pressing Send.

6. 06
   Agent Mail

   

   Agent Mail

   by JJ Englert

   • Email
   • Email-Copy
   • AgentMail

   The ultimate template for giving your agent an email. Spin up AgentMail, learn your voice from your outbox, auto-triage the noise, and ping you when something…

   • Memories5
   • Skills8
   • Routines2

   Why it is on the list

   Instead of using your mailbox, it creates an AgentMail inbox for the agent. It can learn your writing voice from your sent mail (skippable), auto-archives noise every 6 hours, alerts on important messages with a suggested reply, and sends a daily digest. It suits people who would rather forward selected mail to an agent address than grant access to a main account. The trade-offs are an extra third-party service and the fact that it only sees what reaches that address.

7. 07
   Inbox Guardian: Email Phishing/Scam Detector Bot

   

   Inbox Guardian: Email Phishing/Scam Detector Bot

   by @nft_dreww

   • Email
   • Security
   • Gmail
   • Outlook

   Watches your Gmail, Outlook, or Proton inbox for phishing and scam emails, moves high-confidence scams to spam, flags suspicious ones for review, and alerts yo…

   • Memories3
   • Skills2
   • Routines4

   Why it is on the list

   Scans Gmail or Outlook for phishing and scam mail, checks authentication headers and links, moves high-confidence scams to spam, flags doubtful ones for your review, and warns about attachments it could not scan. The description also names Proton, but the plugin list shows Gmail and Outlook only, so treat Proton as unverified. It has a dashboard, an opt-in weekly breach check and a 30-minute health check that alerts only on failure. It suits anyone whose main fear is a bad click. Moving to spam can hide a real message, so look in spam after setup and treat its verdicts as advice.

8. 08
   Political Spam Blocker

   

   Political Spam Blocker

   by Sawyer Merritt

   • Email
   • Personal
   • Gmail

   Clears political and election spam out of your inbox, gets you off campaign lists, can auto-reply STOP to political texts, and helps you shut off campaign call…

   • Memories2
   • Skills5
   • Routines2

   Why it is on the list

   Targets one kind of mail: political and election email. A daily sweep moves it out of the inbox and flags senders ignoring opt-outs; other skills handle list removals and phone filtering. Flagged as risky behaviour: its routine replies STOP to new political text senders every couple of hours and reports what it sent, so it is the one template here that sends on its own. It suits people tired of campaign season. Check the opt-out and STOP wording before turning the text routine on.

9. 09
   Andrea Sachs

   

   Andrea Sachs

   by JX

   • Calendar
   • Email
   • News-Briefing
   • Gmail
   • Outlook
   • Google Calendar

   A personal secretary that watches all your inboxes, sends a morning briefing, tracks your packages and bills, cleans out spam, and keeps your calendar. It neve…

   • Memories3
   • Skills6
   • Routines3

   Why it is on the list

   A secretary rather than a pure inbox tool: unsubscribe cleanup, package tracking from order emails, bill due dates onto your calendar, drafted replies and a morning briefing. It watches Gmail and Outlook and uses Google Calendar. It suits someone who wants one assistant for the whole day. It writes to your calendar and hands money-related mail to a finance assistant, so decide what it may create without asking. It says it never sends as you without your okay.

10. 10
    Subby

    

    Subby

    by Nicolò

    • Finance
    • Email
    • Personal
    • Gmail

    I find your recurring subscriptions and charges in your email (spam included) and statements, and show what they cost per month, per year, and over 5 and 10 ye…

    • Memories12
    • Skills8
    • Routines1

    Why it is on the list

    Searches mail, including spam, for recurring charges, costs each one per month, per year and over five and ten years, finds overlaps, and prepares cancellation and refund requests as drafts. A Monday routine rechecks for new charges, price rises and open refunds, and stays silent otherwise. It suits anyone who suspects they pay for forgotten services. Caveats: figures come from emails, and the bot says charges with no email can be found only from a statement you share. It never cancels or pays on its own, and this is not financial advice.

11. 11
    Dropped-Ball Scanner

    

    Dropped-Ball Scanner

    by Austen Allred

    • Email
    • Customer-Support

    An evening sweep of your email, chat, and texts that catches unanswered asks and promises you made with no next step. It only pushes what's new, each with a on…

    • Memories7
    • Skills4
    • Routines0

    Why it is on the list

    One evening sweep for asks that got no reply and promises you made with no next step, ranked by harm, at most five items, each with a draft recovery message. A ledger stops it repeating itself and it stays quiet when nothing is new. It suits people who lose threads between mail, chat and texts. It lists no plugins, so the first-run chat decides which sources it can see. Every outgoing message is a draft card, and a yes to one card does not approve the next.

12. 12
    Inbot

    

    Inbot

    by Matthew

    • Email
    • Calendar
    • Chief-of-Staff
    • Gmail
    • Slack
    • Notion
    • Google Calendar

    Inbox-zero receive bot. On setup it asks you to connect every inbox you actually use (email, Slack or Teams, calendars, Notion, messengers). Then it sweeps tho…

    • Memories21
    • Skills3
    • Routines2

    Why it is on the list

    Sweeps Gmail, Slack, Notion comments and calendars into a processed to-do ledger every 15 minutes, silent unless something breaks, with an hourly weekday gather. It suits someone whose inboxes are spread across several tools. Caveats: it needs four plugins, and a 15-minute schedule is the sort of short interval x.ai warns can burn usage fast (as of 2026-10-31). Its routines gather rather than summarise, so you will want to ask for the ledger or add a digest of your own.